OGB Minutes 26 Jan 2010

Attendees:
John Plocher
Peter Tribble
Jim Walker
Michelle Luna
Valerie Fenwick
John Beck
Vincent Murphy
Lynn Rohrer

New AIs:

• vaf to update election calendar to: (23:59 Feb 14)
• vaf to send message to agreed upon communities today
• Michelle has AI to follow up on feedback on her documents
• Jim to update constitutional amendment info
• Plocher to send out wrap up of our electoral conversation
    for final sign off as soon as possible.
• VAF make sure completed documents marked as such on next
    agenda.

AI review
1, not covered?
2, done
3, Peter still working on
4, Valerie was waiting to hear back from rest of ogb

    everyone agrees to make deadline for new grants
    Feb 14 23:59 PT.

    vaf to update election calendar to: (23:59 Feb 14)

    plocher: add warning: that folks won't be able to
        help you on holiday weekend. vaf accept.
    vaf will send message today.

5, Michelle done
6 & 7 will need to be done closer to election.
8 . no time to meet
9. new draft of sent by jimw
    there is a slightly different version in email vs com-ent.
    VAF likes the new wording, Plocher wants the "shoulds"
    in a process document, not in the constitution. Jim says
    he'll change the constitution to be more absolute, to avoid
    a separate document.

    Valerie & Plocher suggested straw poll, Michelle wants more
    discussion. Plocher chose to withdraw his comments, because
    being done is better than not, and we're running out of time.

AI> Michelle has AI to follow up on feedback on her documents

Electoral process discussion:
    (highlights & summary, as I was participating as well)

    Peter: seems we're back where we're started, lots of back and forth.

    Plocher: if you're in a group that has already acknowledged you,
    then you can have a membership application?

    Michelle: maybe the facilitators could act in the role of
        acting as a committee?
    peter: making groups do work that's not their problem
    plocher: disagrees
    Valerie: why not just allow people who want to, vote?
    plocher: it's a meritocracy, if you haven't contributed, you
        can't vote.

    lots of discussion, all seem to agree that the downside
    of the current constitution is that we're forced to be
    a member of electorate, even if you don't want to be.

    Michelle wants to see this get closed off line ASAP.

    Plocher & Tribble suggest a straw poll, others don't
    seem quite ready.

    straw poll: how does one become eligible to become a member
        of the electorate? Plocher's proposal is that once
        you have some other authorization , you can sign
        up on your own to become a member of the electorate.
        Tribble wanted to go with another body still to review
        membership application. straw poll went with plocher

        Plocher will write up proposal for final approval

Lynn extended an invitation to some OGB members to webcast, but
    clarified it was just to attend, there wouldn't be a
    guaranteed interaction with any of the Oracle user
    group people. Maybe something else can be arranged later.

we (OGB) need to have all of our documents done, reviewed, updated &
    accepted by February 25th.

We agreed that the Censure, Suspension & Expulsion Process document
is done, as well as the Policy on private OGB Discussions. VAF
will mark them as such on the next agenda.