OpenSolaris

OGB Actions April 30, 2009

Present:

Michelle Olson
John Plocher
JBeck
Jim Walker
Valerie Bubb Fenwick
Simon Phipps
Peter Tribble

Secretary: Deirdré Straughan

Procedural

Face-to-face OGB meeting at C1 West, June 1, 2009, consensus for:

- noon OGB meeting
- evening town hall

AI: DS to find rooms for both

meeting schedules: to continue weekly until C1

AI Review

- JP to look into a way to turn on/off archival setting on pages for agenda, to test using old agendas

- MO & DS to 1:1 for Secretary TOI - Friday May 1

- DS to look into recordings for her own use. not urgent

• •  * MO to re-cast roles & priorities idea. (TBD)
  •  * (MO) logistics email to decide a time for F2F and town hall (F2F preferably before town hall)(TBD)

Business

TABLED from last week:

Olson: Motion to rescind OGB_2008/002 OGB Policy pertaining to the Constitution and replace it with OGB_2009/004 OGB Policy pertaining to the Constitution

Walker: Amendment: Rescind OGB_2008/002 without replacement - JW withdrew this motion last week (but this was not noted in last week's minutes)

Discussion of Peter's Version (Operational philosophy)

"The OGB will:

1. Seek to work within the terms of the existing Constitution wherever possible.
2. In cases where there is an apparent obstacle caused by the Constitution, attempt to pass a process resolution that interprets the Constitution so as to avoid the obstacle
3. In cases where this is not possible, temporarily and explicitly ignore the letter of the constitution as we experiment with alternatives that might actually work for us, using that to guide the Constitutional Amendments that are under discussion

Moving forward

The OGB will:

1. Rapidly move forward with establishing what changes to the charter and constitution are required
2. When ready, submit a constitutional amendment to the Electorate

The future constitution

The OGB will:

1. Seek to make required changes to the charter
2. Use the revised constitution as presented to the Electorate in 2009 as the foundation for future versions, modifying it as appropriate
3. Create a preamble to the constitution establishing the community's core values, ethos, and vision "

straw poll to start from the new constitution - unanimous agreement

straw poll to use Peter's version - passed

Peter's version becomes draft 2009/04, group to work on polishing before next meeting

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Various updates to OGB 2008/004/2008_Procedures that will be adopted as OGB 2008/004/2009_Procedures

TABLED from last week - Phipps: Motion to rescind OGB_2008/005 Proposal on OGB activity/issue naming, tracking and archival and modify the procedures associated with OGB_2008/004 Regular meetings of the OGB.

"Any OpenSolaris Member may submit items for the agenda.  See OGB_2008/005 for details.

Phipps Motion: Rescind and strike reference to 2008/005 above and add the following:

    Any OpenSolaris Member may submit items for the agenda by request to the OGB-Discuss mailing list. Optionally, the requester may also add the item to the OGB_future agenda items wiki page; if they don't, it will be added by the OGB Secretary. OGB Members or the OGB Secretary may add any item on the OGB_future agenda items list to the agenda template for the next meeting at any time before the meeting commences if they believe those items to be sufficiently mature.

    "Sufficiently mature" items will:

• • • have been socialised among the OGB,
    • have a motion or discussion brief prepared on a wiki page, together with a summary of the discussion to date,
    • be ready for a discussion likely to lead to significant progress or a definitive decision at the OGB meeting. "

PT: add a point that an item has an OGB sponsor

PASSED: vote on motion including PT's point: passed unanimously

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Policy on granting core contributor grants Policy http://wiki.genunix.org/wiki/index.php/OGB_2009/007 Mail Thread http://www.opensolaris.org/jive/thread.jspa?threadID=100848&tstart=0 (added by VF)

2009-07 - added wording "The OGB will request assistance from the group facilitators for applying this policy, but Valerie Fenwick will ensure it is followed through. This will all be handled over email and will require a response from the nominated Core Contributor that they have read this policy and agree with it. "

sec'y waits for (VF's) confirmation before adding new grants

PASSED

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SP: create email aliases for roles? eg ogb-chair - to avoid hard-coding of specific names

AGREED

AI: make up the current list

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Election Stats

A private conversation was held about this because the data is considered personal

AI: VF to write a public summary.

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MO: bug review next week

JW: suggestion wiki cleaned up, can we announce and get people starting to use it?

JP: please add pointer to next week's agenda

additional minutes from prior email discussion:

- Private discussion with sec'y on format of meeting minutes.